Power Point — Part 2 MCQs with Explanations

A PowerPoint presentation template is a pattern or blueprint of a slide or group of slides that you save as a .potx file. Templates can contain layouts, theme colors, theme fonts, theme effects, background styles, and even content. You can create your own custom templates and store them, reuse them, and share them with others.

Trigger an animation effect to begin playing at the beginning of an audio or video clip, or even while audio or video plays when we clicked.

PowerPoint presentation file can be attached to mail.

Double click the chart object In order to edit a chart.

To exit PowerPoint : Option A: Click the application minimize button. This is incorrect because minimizing the application does not close it. Option B: Click the document close button. This closes the current document but does not exit the application. Option C: Double click the application's control menu icon. This is correct as double-clicking the control menu icon (located at the top left corner of the application window) exits the application. Option D: Double click the document control menu icon. This is incorrect as it typically refers to closing the document rather than exiting the application. Therefore, the correct answer is Option C: Double click the application's control menu icon .

Click the play button to preview a motion path effect using the custom animation task pane.

Clicking file open, open the existing file not new file for presentation.

Clicking the insert new slide button the standard toolbar, then double click the organization chart button on the formatting toolbar

While in Slide show mode, to go to the first or next hyperlink on a slide hit the TAB key.

Transitions are motion effects that when in Slide Show view add movement to our slides as we advance from one slide to another. There are many transitions to choose from, each one of which allows us to control the speed and even add sound.

An embedded organization chart object can be edited by Right clicking the chart object, then clicking edit MS-Organization Chart object or Double clicking the organization chart object.

Dragging is the term used when we press and hold the left mouse key and move the mouse around the slide. As we drag, a shadow object shows us where the object will land when we release the mouse button.

Common Tasks toolbar is located at the end of the Formatting toolbar. It provides the three commonly used command namely New Slides, Slide Layout and Apply Design in Powerpoint 2003 and earlier versions.

The Slide Master controls the properties of every slide in the presentation. All of the characteristics of the Slide Master (background color, text color , font, and font size) appear on every slide in the presentation. When you make a change on the Slide Master, the change affects every slide.

The Notes Master contains two placeholders one for your text and the other for the slide. We can move or change the size of either of these objects and we can change the format of the text in the notes placeholder, we can also add or change elements that we want to appear on each handout and also notice the convenient placement of the header, footer, date and page numbers.

Add effect option on the custom animation task pane allows us to apply a preset or custom motion path.

When a clip art image changes the direction of faces, it is typically referred to as Flip . This term specifically indicates a horizontal or vertical reversal of the image's orientation. Group refers to combining multiple objects into a single unit for easier manipulation. Rotate refers to turning an object around a fixed point. Therefore, the correct answer in this context is Option B: Flip .

The slide that is used to introduce a topic and set the tone for the presentation is called the title slide . This slide typically contains the presentation title, the presenter's name, and often includes a subtitle or a brief description of the presentation's purpose. Table slide refers to a slide that primarily displays tabular data. Graph slide refers to a slide that displays graphs or charts to visualize data. Bullet slide refers to a slide that uses bullet points to list information. Therefore, the correct answer in this context is Option D: title slide .

When typing in the notes text box in PowerPoint, you should use the Slide show feature. This allows you to view your presentation in full-screen mode, where notes you've entered can be displayed separately for the presenter. Insert is used to add various elements such as images, charts, or shapes to slides. Slide master is used to make global design changes to slides, such as fonts, backgrounds, and placeholders. Zoom is used to navigate through different sections of a presentation in a non-linear way. Therefore, the correct answer in this context is Option A: Slide show .

The option that allows you to select line, curve, freeform, or scribble tools in PowerPoint is Option C: Draw custom path . This feature enables users to create custom paths using various drawing tools, including lines, curves, freeform shapes, and scribbles, which can be used for animations or motion paths. Create effect typically refers to adding animation or special effects to objects on slides. Insert motion path specifically refers to inserting predefined paths for animations. All of the above would include all options listed, but in this context, the correct answer focusing on selecting specific drawing tools is Option C: Draw custom path .

When you want to add a slide to an existing presentation in PowerPoint, you should use Option B: Insert, New slide . This option allows you to insert a new slide into your presentation, maintaining the current format and layout of the slides. File, add a new slide is not a direct option in PowerPoint for adding a slide. File Open is used to open an existing presentation file. File, New is used to create a completely new presentation from scratch. Therefore, the correct answer in this context is Option B: Insert, New slide .

The size of the organization chart object in PowerPoint is determined by the presentation design, but it can be changed within PowerPoint itself, which corresponds to Option B: Is determined by the presentation design but can be changed in PowerPoint . This means that while the initial size may be set by the template or slide layout, users have the flexibility to resize the organization chart object as needed. Option A: Is determined by the presentation design and cannot be changed is incorrect because PowerPoint allows users to modify the size of objects, including organization charts. Option C: Is dependent on the amount of text within the organization chart is incorrect because the size of the chart is primarily determined by its design and formatting, not just the amount of text. Option D: b and c is incorrect because Option C is not completely accurate regarding the size dependency on text. Therefore, the correct answer in this context is Option B: Is determined by the presentation design but can be changed in PowerPoint .

The default page setup orientation of slides in PowerPoint is Option B: Landscape . This means that by default, slides are wider than they are tall, which is suitable for most presentations where content typically spans horizontally. Option A: Vertical is not the default orientation for slides in PowerPoint. Option C: Portrait is the vertical orientation where slides are taller than they are wide. Option D: None of the above is incorrect because the default orientation in PowerPoint is indeed Landscape. Therefore, the correct answer in this context is Option B: Landscape .

To make a PowerPoint photo album slide show play continuously, you should select Option C: Loop continuously . This setting allows the slideshow to repeat automatically from the beginning after reaching the last slide, ensuring continuous playback. Option A: Use random slide transitions is not directly related to continuous playback but rather affects the transition between slides. Option B: Launch an online broadcast is unrelated to continuous playback within the PowerPoint application. Option D: All of the above is incorrect because Options A and B do not contribute to achieving continuous playback of a photo album slide show. Therefore, the correct answer in this context is Option C: Loop continuously .

The handout master in PowerPoint is primarily used to define the layout of audience handout notes . This includes how slides are arranged on the printed handouts that are distributed to the audience, specifying elements such as slide size, arrangement, headers, footers, and any other details that appear on the handouts. Option A: Slide formatting is incorrect because slide formatting is typically managed through the slide master, not the handout master. Option C: Handout content formatting for Microsoft Word export is incorrect because the handout master's primary function is to define the layout within PowerPoint, not formatting for export to Word. Option D: All of the above is incorrect because Options A and C do not accurately describe the handout master's function. Therefore, the correct answer in this context is Option B: Layout of audience handout notes .

The tool that enables you to add text to a slide in PowerPoint without using the standard placeholders is Option A: Text tool box . This tool allows you to create a text box anywhere on the slide, independent of the predefined text placeholders that are typically part of slide layouts. Option B: Line tool is used to draw lines and shapes on slides. Option C: Drawing tool is a generic term that could refer to various drawing and shape tools in PowerPoint. Option D: Auto shapes tool is used to quickly insert predefined shapes such as rectangles, circles, arrows, etc., into slides. Therefore, the correct answer in this context is Option A: Text tool box .

In notes master view in PowerPoint, you modify the font size of text for all the notes of a presentation by selecting Option B: Modify the notes master layout . This allows you to make changes to the overall layout and formatting of notes pages, including adjusting the font size, font style, and other text attributes that apply to all notes within the presentation. Option A: Modify the slide design typically refers to making changes to the layout and formatting of slides, not notes. Option C: Modify the text within the body placeholder refers to making changes to individual placeholders on slides, not globally affecting all notes. Option D: All of the above is incorrect because Options A and C do not accurately describe how to modify the font size for all notes in notes master view. Therefore, the correct answer in this context is Option B: Modify the notes master layout .

To have your logo in the same position on every slide automatically in PowerPoint, you should insert it on the Option C: Slide master . The slide master in PowerPoint allows you to make global changes to all slides in the presentation, including adding logos, headers, footers, and other design elements that should appear consistently across all slides. Option A: Handout master is used to define the layout of audience handout notes, not for logos on slides. Option B: Notes master is used to define the layout and formatting of notes pages, not for logos on slides. Option D: All of the above is incorrect because Options A and B are not appropriate for inserting a logo on every slide. Therefore, the correct answer in this context is Option C: Slide master .

The best view to use when setting transition effects for all slides in a presentation in PowerPoint is Option A: Slide sorter view . In Slide sorter view, you can see thumbnails of all slides in the presentation and easily apply transition effects uniformly across all slides. Option B: Notes pages view displays the slides with accompanying speaker notes. Option C: Slide view shows a single slide in detail, which is not efficient for setting transitions across all slides. Option D: Outline view displays the presentation as an outline, focusing on the text content rather than slide layout or transitions. Therefore, the correct answer in this context is Option A: Slide sorter view .

Objects on the slide that hold text in PowerPoint are called Option A: Placeholders . Placeholders are predefined areas on a slide layout that hold specific types of content, such as text, images, charts, or tables. They help maintain consistency in slide design and make it easier to add and format content. Option B: Object holders and Option D: Text holders are not standard terms used in PowerPoint for describing areas that hold text. Option C: Auto layouts typically refers to predefined slide layouts that include placeholders for different types of content. Therefore, the correct answer in this context is Option A: Placeholders .

The feature that provides a means of printing out speaker notes with a miniature slide on a printed page in PowerPoint is Option D: Audience handout . Audience handouts are designed to provide printed materials for the audience to follow along during or after a presentation. They typically include one or more miniature slides per page along with space for notes. Option A: Slide with animation refers to a slide that includes animated elements, which is not related to printing handouts. Option B: Outline view displays the presentation as an outline with text content, which is not specific to printing handouts with miniature slides. Option C: Notes page displays each slide with its associated speaker notes, but it does not necessarily include miniature slides for printing. Therefore, the correct answer in this context is Option D: Audience handout .

The command that brings you to the first slide in your presentation in PowerPoint is Option C: Ctrl + Home . Pressing Ctrl + Home on your keyboard will take you directly to the first slide of your presentation. Option A: Next slide button moves you forward to the next slide, not to the first slide. Option B: Page up moves you up one screenful, but it does not specifically navigate to the first slide. Option D: Ctrl + End takes you to the end of the presentation, not to the first slide. Therefore, the correct answer in this context is Option C: Ctrl + Home .

In normal view in PowerPoint, you can quickly change to handout master view by using Option B: Press the shift key and click the handout master view button . This keyboard shortcut allows you to switch directly to the handout master view from the normal view. Option A: Click the outline tab and select handout master view is incorrect because there is no outline tab in PowerPoint for switching to handout master view. Option C: On the view menu, click slide sorter, and click handouts is incorrect because it involves navigating through menus rather than using a direct shortcut. Option D: All of above is incorrect because Options A and C do not accurately describe the quickest method for switching to handout master view. Therefore, the correct answer in this context is Option B: Press the shift key and click the handout master view button .

To quickly reinstate a deleted footer placeholder in master view in PowerPoint, you should use Option B: Re-apply the footer placeholder . This option allows you to restore the deleted footer placeholder without creating a new slide master or reapplying the entire slide layout. Option A: Create a new slide master is unnecessary for simply reinstating a deleted footer placeholder. Option C: Re-apply the slide layout affects the entire slide layout, not specifically the footer placeholder. Option D: All of the above is incorrect because Options A and C are not necessary steps for reinstating a deleted footer placeholder. Therefore, the correct answer in this context is Option B: Re-apply the footer placeholder .

To add timings to slides in a presentation in PowerPoint, you should use Option B: Rehearse timings button . This feature allows you to practice your presentation while automatically recording the amount of time spent on each slide. Option A: Slide show menu typically provides options for starting a presentation, not for adding timings to slides. Option C: Slide transition button is used to apply transition effects between slides, not for adding timings. Option D: All of the above is incorrect because Options A and C do not provide functionality for adding timings to slides. Therefore, the correct answer in this context is Option B: Rehearse timings button .

To select all of the boxes in an organization chart in PowerPoint, you should use Option B: Right click the chart background and then click select all . This method allows you to select all elements within the organization chart quickly. Option A: Clicking and edit and select all is not the standard method for selecting all boxes in an organization chart. Option C: Press and hold the SHIFT key and click each box is inefficient for selecting all boxes, as it requires selecting each box individually. Option D: All of above is incorrect because Options A and C are not practical methods for selecting all boxes in an organization chart. Therefore, the correct answer in this context is Option B: Right click the chart background and then click select all .

To show the shortcut menu during a slide show in PowerPoint, you should use Option B: Right clicking the current slide . This action brings up the shortcut menu where you can access various options and commands. Option A: Clicking the shortcut button on the formatting toolbar is incorrect because there isn't typically a dedicated "shortcut button" on the formatting toolbar specifically for showing a shortcut menu during a slide show. Option C: Clicking an icon on the current slide is not a standard method for showing a shortcut menu during a slide show. Option D: A and B is incorrect because Option A does not describe a valid method for showing the shortcut menu during a slide show. Therefore, the correct answer in this context is Option B: Right clicking the current slide .

Auto clipart is a feature in PowerPoint that Option A: Automatically places clipart in your presentation . This feature allows PowerPoint to suggest and insert relevant clipart images based on the content and context of your slides. Option B: Scans your presentation for incorrect spelling in your words on each slide describes the spell-check feature in PowerPoint, not auto clipart. Option C: Scans your presentation for incorrect spelling in Word Arts objects is also related to spell-check functionality, not auto clipart. Option D: All of above is incorrect because Options B and C do not accurately describe the auto clipart feature. Therefore, the correct answer in this context is Option A: Automatically places clipart in your presentation .

To edit the text within the boxes of an organization chart in PowerPoint, you should use Option D: A and B both . Both methods allow you to edit the text within the boxes of an organization chart: Option A: Select the box and text, then make changes : This involves selecting both the box (shape) and the text within it, then making the desired changes. Option B: Select the box, then make the changes : This method allows you to directly click on the box (shape) and start typing or making changes to the text. Option C: Highlight the text, then make the changes is not typically how you edit text within shapes in PowerPoint, especially within an organization chart. Option D: A and B both is correct because both Option A and Option B describe valid methods for editing text within the boxes of an organization chart. Therefore, the correct answer in this context is Option D: A and B both .

To select more than one slide in a presentation in PowerPoint, you should use Option C: Shift + Click each slide . This method allows you to select multiple slides consecutively in a sequence. Option A: Alt + Click each slide is not the standard method for selecting multiple slides in PowerPoint. Option B: Shift + drag each slide does not typically select multiple slides; it could be used to rearrange them. Option D: Ctrl + Click each slide selects individual slides but does not allow you to select multiple slides in sequence. Therefore, the correct answer in this context is Option C: Shift + Click each slide .