Ms Word — Part 1 MCQs with Explanations

The automatic addition of names and addresses from a database to letters and envelopes in order to facilitate sending mail, especially advertising, to many addresses.

Mail Merge is a useful tool that allows us to produce multiple letters, labels, envelopes, name tags, and more using information stored in a list, database, or spreadsheet.

A word processor, or word processing program, does exactly what the name implies. It is used to manipulate a text document, such as a resume or a report. We typically enter text by typing, and the software provides tools for copying, deleting and various types of formatting. So in given options it would most likely be used to do type a biography.

The gutter margin is a typographical term used to designate an additional margin added to a page layout to compensate for the part of the paper made unusable by the binding process. In a facing pages layout (Word refers to this type of layout as "mirror margins"), the gutter margin is on the very inside of both pages.

In Word 2003, Tool bar is used for quick access to commonly used commands and tools.

There are three components of a Mail Merge: The main document controls the merge. It contains the fixed information that will be in every letter and the merged codes where the variable text will be. The data source is a document or database that contains the information that will be different for each letter. Remember, the data source is usually the names and addresses. It can be stored in a table in Word, an Excel Spreadsheet or a table in Access. The merged document is the result of a merge. These are the individual letters that result from the merge. The merge fields are replaced with the actual data from the Data Source file.

When the Language bar is hidden , it means that you do not see it on the screen but it will be displayed the next time you start your computer.

Misspelled words will automatically be corrected while typing with Autocorrect feature.

The Home key is primarily used to return the typing cursor to the beginning of the line on which you're currently typing. This key returns may also move the cursor to the beginning of a document, webpage, or cell.

"Ctrl + Right Arrow" is used to move the cursor one word right at a time.

End key. The End key is a key found on a computer keyboard that moves the cursor to the end of the line, document, page, cell, or screen of where your cursor is positioned.

"Ctrl + PageDown" is used to move the cursor one Page Down.

"Ctrl + Down Arrow" is used to moves the cursor one paragraph down.

In Microsoft Word, the Page Up Key is used to move the view up by one full page. It doesn't simply move the cursor; rather, it shifts the entire document view up by one page, allowing the user to see the content that precedes the current page. So, the sentence should read: " Page Up Key is used for Moves the cursor one page up ."

"Ctrl + Left Arrow" is used to move the cursor one word left at at time.

In Microsoft Word, the Page Down Key is used to move the view down one full page. It doesn't just move the cursor; it shifts the entire document view down by one page, allowing the user to see the content that comes after the current page. So, the sentence should read: " Page Down Key is used to Moves the cursor one page down ."

"Ctrl + PageUp" is used to move the cursor one Page Up.

"Ctrl + Up Arrow" is used to move the cursor one paragraph up.

"Ctrl + Home" is used to moves the cursor to the beginning of Document.

"Ctrl + End" is used to move the cursor to the end of Document.

WordPerfect, Wordpad and MS Word are word processing software. These are used to manipulate a text document, such as a resume or a report. We typically enter text by typing, and the software provides tools for copying, deleting and various types of formatting.

Winword.exe is the executable file name for Microsoft Word which is used when Word is launched. The word WinWord stands for Windows Word (Microsoft Word).

Ctrl + N is used to open new document in MS Word.

To exit from the Resume Wizard and return to the document window without creating a resume, click the finish button in any panel in the Resume Wizard dialog box in Word 2003.

Cross-reference in MS Word works like a hyperlink within your document, allowing you to jump from one place to another. A. Placeholders: These are temporary elements used to hold space for text or graphics but do not create links within the document. B. Bookmarks: Bookmarks are named locations inside a Word document. When you insert a cross-reference, it can point directly to a specific bookmark. Clicking the cross-reference takes you to that bookmarked location. This makes Bookmarks the correct answer. C. Objects: These include images, charts, or shapes. While important, cross-references usually point to positions or text, not directly to objects. D. Word fields: Word fields are codes used for automation (like dates, page numbers, etc.). Cross-references rely on fields internally, but what you actually insert as the reference point is a bookmark . Therefore, Bookmarks are what you insert and then reference using the cross-reference feature in MS Word.

Previous Page is not the Section Break Option.

Office Vista is not a valid version of MS Office. The valid versions of MS Office include Office 2007 , Office 2016 , and Office 365 . Office Vista is incorrect because "Vista" refers to a version of the Windows operating system, not the MS Office suite.

A header is the top margin of each page, and a footer is the bottom margin of each page. Headers and footers are useful for including material that we want to appear on every page of a document such as your name, the title of the document, or page numbers.

On the top of vertical scroll bar we can find the horizontal split bar on MS Word screen.

Ctrl + G is used to open Find and Replace Dialog box with activating Goto Tab.

Short cut Ctrl + F is used to open Find and Replace Dialog box with activating Find Tab.

Ctrl + H is a shortcut in Microsoft Word. It's used to quickly access the "Find and Replace" feature. When you press Ctrl + H , a dialog box pops up. This dialog box has two main tabs: "Find" and "Replace" . The Ctrl + H shortcut directly opens this dialog box with the "Replace" tab already selected and active. So, you can immediately start replacing text in your document without having to click on the "Replace" tab first. The other options are incorrect because: Option B, C & D: are related to "Insert Hyperlink", which has a different shortcut key.

Short cut Ctrl + P used to open Print Dialog box

If you like to use the keyboard to do your formatting, you may be interested in knowing how to format a paragraph to use a hanging indent just by using a keyboard shortcut. You do this in Word by pressing Ctrl+T.

A source document is a document in which data collected for a clinical trial is first recorded.

In Print Layout view we can see how text and graphics will appear on the printed page.

Page Orientation is the correct answer to “Portrait and Landscape are”. This question is standard in competitive examination syllabi for Ms Word.

Print layout provides us with a view of the document where we can see page breaks and other features, as well as the basic character and paragraph formatting. This is helpful when we want to see where text ends on a page or where paragraphs break over two pages.

Word allows us to create documents with pages that are in landscape or portrait view. We can change the orientation any time you want but it applies to every single page in a document. There is no option to change the page orientation for a single page in MS Word.

Paste Special feature helps US to inserts the contents of the Clipboard as text without any formatting. To invoke Paste Special - Home > Paste > Paste Special or CTRL+ALT+V.